Constitution and Bylaws of The Northern Far East Missionary Association
Adopted in Salt Lake City, Utah on __________
ARTICLE I. Name: This organization shall be known as Northern Far East Missionary Association
ARTICLE II. Purpose. The purpose of this Association is to help returned missionaries from the Northern Far East Mission retain their memories and friends made while serving in the mission, become friends with others who served there, maintain a record of those who served, and to bless one another and the people of the lands where they served.
ARTICLE III. Membership. Every missionary who served in the Northern Far East Mission from the time it was organized in 1955 until it ended in 1968 if they wish to be a member.
ARTICLE IV. Officers and Their Election.
Section 1. The officers of the Association shall be (1) President, (2) 1st Vice President, (3) 2nd Vice President, (4) Secretary, (5) Treasurer, and (6) Historian/Webmaster. These officers shall perform the duties hereinafter specifically provided, those specified by the Bylaws, and such other duties as are usually incident to their offices. All officers will serve as volunteers.
Section 2. The Executive Board of the Association shall consist of the officers of the Association and the retiring President, ex officio. With the approval of the Executive Board, others may be invited to Executive Board meetings by the President.
Section 3. Prior to the annual meeting of the association the president will collect from board members, the names of no more than 3 candidates to serve as 2nd Vice President. The board would then select the most likely to be able to serve for the 3 years involved. That person would then be contacted as to their availability and willingness to serve. Upon selection the person would be presented to the membership at the annual meeting. Other members of the board may be replaced, as needed, by the same procedure.
The President, 1st Vice President, and 2nd Vice President shall serve for one year beginning the day of their selection, or until their successors are duly elected. The 1st vice President shall automatically succeed to the office of President after the current President’s term of office has expired and the 2nd Vice President shall automatically succeed to the 1st Vice President position. The 2nd Vice President shall be the only position where yearly selection is required unless there are other vacancies in the offices which occur during the year. The Secretary, Treasurer, and Historian/ Webmaster may serve indefinitely until they desire to resign, are unable to fulfill their duties, or are removed by a vote of the Executive Board.
Section 4. The installation of officers shall take place immediately after their election.
Section 5. Any vacancy which may occur in an office shall be filled by appointment by the members of the Executive Board until the date of the next annual meeting.
ARTICLE V. Meetings. An annual meeting of the Association shall be normally held on the Friday before the April General Conference of the Church of Jesus Christ of Latter-day Saints. The Executive
Board may call other meetings, parties, socials, reunions, conventions, and activities as it shall deem necessary.
ARTICLE VI. Amendments. This Constitution may be amended at any annual meeting of the Association by a majority vote of the members and designated proxies present provided two week’s written or email notice of the proposed amendment has been given to voting members. Amendments may be proposed by the Executive Board of the Association on its own motion or upon the written request of any five members of the Association.
ARTICLE VII. Bylaws. Bylaws for the Association may be passed, amended or repealed at any annual meeting of the Association by a majority vote of the voting members present provided one week’s written notice of the proposed change has been given to the voting members. Changes shall be proposed by the Executive Board of the Association on its own motion or upon the written request of any three members of the Association.
ARTICLE I. Dues. No dues are collected from members of the Association, but fees may be charged for such things as meals. The fiscal year of the Association shall be from May 1 to April 30 of the following year.
ARTICLE II. Duties of Officers. Section 1. President. The president shall preside over all meetings of the Association and Executive Board and shall perform all duties usually performed by an executive and presiding officer in accordance with the Constitution and Bylaws.
Section 2. Vice-Presidents. The first vice-president shall perform such duties as may be assigned by the President or by the Executive Board. In the absence or disability of the president, he shall perform and be vested with all the duties and powers of the president. The second vice-president may be given assignments by the president and assume the duties of president when both the president and first vice-president are absent or disabled.
Section 3. Secretary. The secretary shall keep minutes of the annual meeting of the Association and Executive Board meetings and give notice as required in the Constitution and Bylaws of all such meetings; shall have custody of all books, records and papers pertaining to the administration of Association activities.
Section 4. Treasurer. The treasurer shall keep accounts of all money of the Association received or disbursed; and shall prepare an annual report of the finances of the Association and present such report to the Executive Board which will make it available to any member who requests to see it.
Section 5. Historian/Webmaster will maintain the historical and member information of the association on a website. This information will include copies of all governing and other official documents, minutes of annual meetings, annual newsletters, news of members, etc. An annual Newsletter Editor may also be invited to assist.
ARTICLE III. Quorum. A quorum shall be all voting members present in person or by proxy at a legitimately called annual meeting where proper notice has been given.
Notice of Meetings. At least 10 days notice shall be given for each annual meeting of the Association.